To contact our billing department directly,
call 860-245-1401 or email billing@beehivecw.com
At Beehive Counseling, we believe therapy is more than just an appointment—it’s a courageous, intentional investment in your healing, growth, and liberation. We honor the trust you place in us and hold your care with deep integrity and compassion.
Whether you're navigating personal struggles or seeking support for your family, we recognize the financial commitment it takes to begin. Our goal is to make this financial process as transparent, safe, and accessible as possible.
Session Rates
We are committed to providing clear, upfront information about costs so you can make informed choices. Our current rates are:
Initial Intake Session: $160
Ongoing Therapy Sessions (55-60 minutes): $130
We accept credit cards, debit cards, and HSA payments, due at the time of your session.
self-selecting fees & Equity in Access
In the spirit of equity and flexibility, we offer a limited number of self-selecting reduced fee spots for those who are uninsured or underinsured. See below for a graphic explaining our system. We understand that access to care shouldn’t be determined by financial barriers. If you're interested in exploring reduced-fee options, please don’t hesitate to reach out—we’ll walk you through the process with grace and without judgment.
Using Insurance
Some of our therapists are in-network with the following insurance plans (note - participation may vary by clinician):
Aetna
Anthem BCBS
CIGNA / Evernorth / Oscar
Husky / Medicaid
Medicare
Oxford
Optum / Connecticare / United
Using insurance is a deeply personal decision. While it may reduce your out-of-pocket costs, it also means that your insurance provider will receive certain personal details about your care, such as:
The dates of your sessions
A formal diagnosis
In some cases, treatment summaries, treatment plans, or progress notes
Additionally, insurance policies require that one person in the family be identified as the primary client, even in family work. We encourage you to consider what feels most aligned and safe for you before deciding to use insurance. We are here to support you in making the choice that best fits your values and needs.
Your Role in Navigating Insurance
As part of our commitment to transparency and collaboration, we ask that you:
Confirm your mental health benefits with your insurance provider
Let us know as soon as possible about any changes to your coverage
Reach out with any questions—we’re here to help clarify and support
We’re happy to assist you with benefit verification whenever possible and advocate with your insurer to the best of our ability.
Why We Do Not Accept Medicare Advantage Plans
At our practice, we are deeply committed to transparency, integrity, and the liberation of both our clients and our clinicians. These values guide every decision we make—including the insurance plans we choose to work with.
We want to be honest about why we do not contract with Medicare Advantage (MA) plans. While these plans may appear to offer added benefits, they often come with significant drawbacks that affect the quality and accessibility of care, particularly in small group practices like ours.
Key concerns about Medicare Advantage plans:
Limited Provider Choice: MA plans often restrict clients to narrow networks and frequently change which providers are covered. This creates instability for clients and disrupts long-term therapeutic relationships.
Delays and Denials: These plans frequently require prior authorizations and impose administrative hurdles that delay or even deny necessary care. This interferes with our ability to provide timely, client-centered services.
Low Reimbursement Rates: Compared to traditional Medicare, MA plans often pay significantly lower rates for services. This makes it financially unsustainable for independent and small practices to participate without compromising care.
Opaque Practices: Despite being publicly funded, many MA plans are run by for-profit corporations that prioritize cost-cutting over client well-being. This misalignment challenges our value of transparency and accountability in healthcare.
Our Commitment to You
We believe that everyone deserves access to high-quality, consistent, and values-driven care. Working outside of Medicare Advantage allows us to maintain the integrity of our services, protect the therapeutic alliance, and operate in a way that supports both client autonomy and clinician sustainability.
We understand that insurance decisions are deeply personal and complex. If you're navigating Medicare and have questions, we're here to help clarify options and connect you with resources that align with your needs.
Thank you for allowing us to be part of your care journey.
Letters/Paperwork Policy
Due to a significant increase in requests for treatment summaries, disability forms, records releases, and collateral contacts, we have found it necessary to adjust our policies.
Clients requesting paperwork to be completed for disability or other reasons must be established in therapy for 60 days or 6 sessions before clinicians will consider completing paperwork. This will allow your clinician to adequately get to know you and your needs.
Paperwork, including letter requests, must be completed within scheduled session(s), otherwise there will be a charge for completion. Charges are below.
Clinicians are not obligated to complete paperwork when a client requests it. This can be due to many reasons, some having to do with risk to you, and your clinician will discuss this with you.
We encourage clients to contact their PCP or psychiatrist when the need for documentation arises, as often their offices are more equipped to complete forms requests.
You have a right to your clinical records. Records requests should be made directly to our admin team in writing (info@beehivecw.com) and will be completed within 30 days. There is no charge to you for us to release your records to you or a third party. Please be aware there can be risks and benefits to this release, which should be discussed with your clinician.
Charges for completion of paperwork outside of session time
Questionnaires (for disability, FMLA, etc): $150
Treatment summaries: $40
Accommodation letters: $40
Letters verifying treatment: $25
Emotional support animal (ESA) letters: $40
Please also be reminded of our court policies, found in our Practice Policies document in the client portal.
Self-pay Good Faith Estimate
You have the right to receive a “Good Faith Estimate” explaining how much your medical care will cost. Under the law, health care providers need to give patients who don’t have insurance or who are not using insurance an estimate of the bill for medical items and services.
You have the right to receive a Good Faith Estimate for the total expected cost of any non-emergency items or services. This includes related costs like medical tests, prescription drugs, equipment, and hospital fees.
Make sure your health care provider gives you a Good Faith Estimate in writing at least 1 business day before your medical service or item. You can also ask your health care provider, and any other provider you choose, for a Good Faith Estimate before you schedule an item or service.
If you receive a bill that is at least $400 more than your Good Faith Estimate, you can dispute the bill.
Make sure to save a copy or picture of your Good Faith Estimate.
For questions or more information about your right to a Good Faith Estimate, visitwww.cms.gov/nosurprises or call 860-281-1133.